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Using Office Equipment and Systems - Day 2
Using Office Equipment and Systems
Michael Bradley
Day 2
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Slide 1:
Slide
Business Admin
Higher Education (non-degree)
This lesson contains
17 slides
, with
interactive quiz
and
text slides
.
Lesson duration is:
60 min
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Items in this lesson
Using Office Equipment and Systems
Michael Bradley
Day 2
Slide 1 - Slide
Aims
Know the functions of office equipment and systems.
Be able to use office equipment.
Be able to process, retrieve and archive information.
Slide 2 - Slide
Today's Focus
We will concentrate on using office equipment and systems.
This will be through hands-on time with different systems and pieces of equipment.
Slide 3 - Slide
AppsNI Template
Outlook
Slide 4 - Slide
MS Outlook
Microsoft Outlook is an email client and personal information manager. It has several key functions, including:
Email Management:
Sending, receiving, and organising emails.
Calendar Integration:
Scheduling meetings, appointments, and events.
Task Management:
Creating tasks and setting reminders.
Contact Management:
Managing contact lists and distribution groups.
Collaboration:
Integrating with other Microsoft tools, such as Teams and OneDrive, for enhanced productivity.
Slide 5 - Slide
Workbook Activity
Q4. Operate an electronic diary for business purposes.
Please see the handout - Input these details in your own calendar. I will show you some basic operations to begin with.
Slide 6 - Slide
Workbook Activity
Now we will make amendments
Move Health & Safety Inspection on the 12th to the following day at the same time.
Change time of Dental appointment on 3rd to 4.45pm
On 5th, add meeting with Marketing staff at 10am
Slide 7 - Slide
Workbook Activity
Please screenshot a copy of your calendar and paste in the area available in Question 4.
Slide 8 - Slide
AppsNI Template
Printing
Slide 9 - Slide
Printer
Printers are devices used to produce physical copies of digital documents. Their main functions include:
Printing Documents:
Creating hard copies of text, images, or other content from a digital source.
Colour and Black-and-White Printing:
Offering options for both monochrome and colour printing.
Duplex Printing:
Printing on both sides of the paper to save resources.
High-Quality Printing:
Providing various print qualities, from draft to high-resolution.
Slide 10 - Slide
Activity
You should have Question 1, 2 and 4 completed.
Please print your workbook.
Once completed, we will store and archive your workbook. This will be both electronic and in paper.
Slide 11 - Slide
AppsNI Template
MS Teams
Slide 12 - Slide
MS Teams
Microsoft Teams is a collaborative platform designed for teamwork and communication. It offers a wide range of functions, including:
Team Communication:
Facilitating chat-based communication among team members.
Video Conferencing:
Hosting virtual meetings and video calls.
File Sharing:
Sharing documents and collaborating on them in real-time.
Integration with Other Apps:
Integrating with other Microsoft and third-party applications to enhance productivity.
Slide 13 - Slide
Workbook Activity
Q5. Demonstrate the use of telephone system to communicate with others for business.
Slide 14 - Slide
Today
We explored the functions of office equipment and systems.
Started to use office equipment and systems.
Slide 15 - Slide
Do you have any questions?
Slide 16 - Slide
How confident are you currently feeling about using office equipment and systems?
😒
🙁
😐
🙂
😃
Slide 17 - Poll